Advisor, Real Property Management

At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth.

Would you like to take on a stimulating, high-impact challenge?  We are looking for an  Advisor, Real Property Management. Please note that the candidate may be based in one of our 2 offices: Montreal or Ottawa.

The role

The Advisor, Real Property Management is a versatile, hands-on member of the team whose role is focused on the management of Alto's acquired property portfolio and oversight of its property management partner, as well as supporting concurrently the Senior Advisor in other department matters such as procurement and finance, coordination and reporting in support of the function's objectives.

Working closely with the property management partner and internal teams (Acquisition, Finance, Legal, Construction, Engineering), the Advisor ensures acquired properties are managed to Alto's standards, in line with the Property Management Policy, while taking on a broad and evolving mandate that mirrors the wider responsibilities of the Real Property team. This is an excellent opportunity for a capable generalist to grow alongside the function. supports the Senior Advisor across the breadth of the Real Property function during a period of rapid growth.

The responsibilities

• Support the development and implementation of Real Property strategies, frameworks, processes, and tools.
• Assist in the implementation of the Property Management Policy by supporting property classification, service-level logic, handoff processes, reporting requirements, and related procedures for newly acquired properties.
• Act as a coordination point with Cadence on property management matters, ensuring Alto’s expectations, requirements, follow-ups, and escalation items are properly documented and communicated.
• Support the tracking of administrative ownership matters, including property records, insurance information, property taxes, PILT, costs, and handover readiness.
• Assist the Real Property team with procurement-related activities, including scope development, documentation, coordination with Procurement and Finance, supplier follow-ups, and contract administration support.
• Support budget and financial tracking activities for the Real Property team, including funding requests, forecast updates, variance analysis, invoice tracking, and coordination of inputs for budget reviews.
• Coordinate meetings, working groups, action trackers, and deliverables involving Alto teams, Cadence, external suppliers, and other stakeholders.
• Contribute to the continuous improvement of Real Property processes, templates, governance tools, reporting practices, and coordination mechanisms as the function grows.
• Provide support to other Real Property initiatives as priorities evolve, including land acquisition readiness, public entity coordination, stakeholder-related property matters, data requests, and preparation for future project phases.

The requirements

• Minimum 5 years of professional experience in property management, real estate administration, contract or vendor management, infrastructure delivery, public administration, or a related field.
• University or college degree in property management, real estate, business administration, public administration, or related discipline.
• Demonstrated ability to act as a connecting point across functions and organizations, coordinating between internal teams and external partners.
• Experience overseeing or coordinating third-party service providers or contractors, including monitoring performance and managing deliverables.
• Familiarity with property management activities and 3rd Party facility management services, as well as property tax / PILT administration.
• Familiarity with procurement and budget management processes, particularly in the public sector, is considered a strong asset.
• Excellent knowledge of the MS Office suite, with strong Excel and PowerPoint skills; familiarity with MS Project and Power BI is an asset.
• Strong organizational, coordination, and negotiation skills, with the ability to manage competing priorities in a fast-paced environment.
• Comfort with a broad and evolving mandate, including responsibilities that may shift significantly as the function grows.
• Exposure to public transit, railway, or large-scale infrastructure projects is an asset.
• Strong written and verbal communication skills in both official languages (French and English).
• Knowledge and familiarity with agricultural operations and properties is considered an asset.
• Willingness to travel in Ontario and Quebec as required.

Key Competencies

• Versatility: Thrives in a broad, evolving role; takes on new files and responsibilities across property management, procurement, finance, and coordination as priorities shift.
• Contract & Vendor Oversight: Monitors third-party service providers effectively, holding them to performance standards while maintaining a constructive working relationship.
• Bridging & Coordination: Acts as an effective connecting point between functions and organizations, ensuring smooth flow of information and handoffs between Acquisition, the property management partner, and internal teams.
• Stakeholder Collaboration: Builds effective working relationships with internal teams and external partners to facilitate alignment and issue resolution.
• Communication: Prepares clear, concise materials, analyses, and reports tailored to internal and external audiences.
• Initiative & Accountability: Takes ownership of assigned files; escalates issues, risks, and decisions appropriately.

Why join our innovative team?

• Basic paid group insurance for you and your family: medical, dental, life, disability, etc.
• Access to wellness and health accounts to support your lifestyle.
• Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation.
• A retirement plan and savings options (RRSP and TFSA).
• Vacations based on experience, available upon hiring.
• An incentive compensation program.
• Flexible hybrid work mode.
• A work environment that encourages initiative, innovation, and forward-thinking solutions.
• A unique opportunity to shape the future of transportation in Canada.

We work to create high-performance, diversified teams

At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can develop and flourish. Alto offers equal employment opportunities to all and invites qualified individuals, regardless of their identity, origin or situation, to apply.

Please let us know if you need any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential.

Please note that we will communicate only with those candidates whose applications are selected for further consideration. To find out more about the entire project, visit Alto - Home.