Advisor, Real Property Planning

At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth.

Would you like to take on a stimulating, high-impact challenge?  We are looking for an Advisor, Real Property Planning. Please note that the candidate may be based in one of our 4 offices: Montreal, Quebec City, Toronto or Ottawa.

The role

As part of this mission, our Real Property team ensures that land, facilities, and related assets are strategically purchased and managed to enable sustainable growth. The Advisor, Real Property Planning acts as the key liaison between Real Property senior management, the project management team and other internal teams to ensure effective coordination, communication and alignment with organizational standards and priorities. Reporting directly to the VP of Real Property, this person will oversee project planning and documentation, schedule management and agenda creation and will support the full project lifecycle. This role requires strong organization skills and the ability to manage multiple priorities in a complex, fast-paced environment. 

The responsibilities

• Collaborate closely with the assigned project manager to support the coordination of real property initiatives, ensuring effective communication among Real Property senior management and peers, and alignment with organizational standards and priorities.
• Prepare presentations, draft documents and create the agenda for the Real Property Team;
• Feed the Master schedule for the project in collaboration with the Project Management Team;  
• Support project lifecycle activities, including contract administration, invoice processing, project closeout, archiving, and lessons learned documentation;
• Organize and maintain Real Property Shared Drives, ensuring proper version control and accessibility; plan and document team meetings, circulate minutes, and track follow-up actions to maintain accountability;
• Advise and support project managers and team members on methodologies, tools, and best practices specific to real property project management.

The requirements 

• Minimum 5 years of professional experience as a project coordinator, preferably with exposure to real property, infrastructure, or construction projects.
• Bachelor’s degree in real estate, or other relevant field.
• Demonstrated ability to manage multiple priorities simultaneously.
• Bilingualism (French and English) required.

Skills 

• Influence: Ability to coordinate cross-functional teams, fostering alignment between multiple teams.
• Communication: Excellent written and verbal skills in both French and English, with the ability to prepare high-quality materials and presentations.
• Collaboration: Strong collaboration and interpersonal skills and ability to work effectively with diverse internal and external stakeholders.
• Results-Oriented: Proven ability to deliver on priorities, improve outcomes, and add value under tight deadlines.
• Analytical & Organizational Skills: Strong ability to manage complex schedules, budgets, and reporting requirements.
• Technical Skills: Advanced proficiency in Microsoft Office Suite including Ms Project or equivalent and MS PowerPoint is essential; knowledge of Microsoft Visio is an asset; familiarity with other project management tools as well as financial tracking systems such as SAP, Oracle.
• Knowledge of Real Property: Understanding of property acquisitions, development, property/facility management, and related practices and regulations is an asset.
• Government & Regulatory Awareness: Familiarity with government objectives, mandates, and reporting requirements tied to real property projects.

Why join our innovative team?

• Basic paid group insurance for you and your family: medical, dental, life, disability, etc.
• Access to wellness and health accounts to support your lifestyle.
• Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation.
• A retirement plan and savings options (RRSP and TFSA).
• Vacations based on experience, available upon hiring.
• An incentive compensation program.
• Flexible hybrid work mode.
• A work environment that encourages initiative, innovation, and forward-thinking solutions.
• A unique opportunity to shape the future of transportation in Canada.

We work to create high-performance, diversified teams

At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can develop and flourish. Alto offers equal employment opportunities to all and invites qualified individuals, regardless of their identity, origin or situation, to apply.

Please let us know if you need any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential.

Please note that we will communicate only with those candidates whose applications are selected for further consideration. To find out more about the entire project, visit Alto - Home.