Advisor, Corporate Secretariat

At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth.

Would you like to take on a stimulating, high-impact challenge?  We are looking for an Advisor, Corporate Secretariat. Please note that the candidate may be based in one of our 2 offices: Montreal or Ottawa.

The role

Reporting to the Chief Governance Officer and Corporate Secretary, the Advisor, Corporate Secretariat plays a key role in enabling effective Board and committee operations by coordinating governance activities, preparing and reviewing materials, and contributing analysis and guidance on corporate governance practices and policies.

The responsibilities 

• Provide support for board and committee meetings.
• Manage the annual calendar of meetings and oversee meeting planning, including agendas and logistics.
• Review, compile, and proofread meeting materials from internal stakeholders.
• Manage the creation of board and committee books in Diligent.
• Draft governance reports and memos, conduct research, and offer analysis and recommendations, as necessary.
• Coordinate weekly internal executive and management meetings, including agendas and logistics.
• Update corporate registers and minute books.
• Contribute to the development and implementation of policies and initiatives related to corporate governance.
• Assist in monitoring and reviewing Alto governing documents.
• Undertake ancillary tasks to support priorities and objectives of the Governance function.

The requirements

• University degree, college degree in paralegal or legal studies or a related field, or a recognized professional designation (e.g., GPC.D or equivalent).
• Minimum of 5 years' experience in governance, secretariat, project management, or related fields, including providing support to a board or executive management.
• Demonstrated professionalism and discretion when working on board and executive matters.
• Exceptional written and verbal communication skills.
• Excellent organizational and project management skills; able to manage multiple tasks within tight deadlines.
• Proficient with Office 365, including advanced Word and PowerPoint editing skills, and Diligent.
• Bilingualism (French and English) required, with advanced proficiency in English.

Why join our innovative team?

• Basic paid group insurance for you and your family: medical, dental, life, disability, etc.
• Access to wellness and health accounts to support your lifestyle.
• Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation.
• A retirement plan and savings options (RRSP and TFSA).
• Vacations based on experience, available upon hiring.
• An incentive compensation program.
• Flexible hybrid work mode.
• A work environment that encourages initiative, innovation, and forward-thinking solutions.
• A unique opportunity to shape the future of transportation in Canada.

We work to create high-performance, diversified teams

At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can develop and flourish. Alto offers equal employment opportunities to all and invites qualified individuals, regardless of their identity, origin or situation, to apply.

Please let us know if you need any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential.

Please note that we will communicate only with those candidates whose applications are selected for further consideration. To find out more about the entire project, visit Alto - Home.